Monthly tuition: the same amount every month

Charge some or all families a flat monthly tuition instead of lessons x price. Open the student (Students, then their name), and under "How you charge" pick "Monthly tuition" instead of "Per lesson". Enter the "Monthly tuition" amount and, if you like, a "Note on each invoice" (for example "40 lessons Sep to Jun, in 10 equal payments"), then click "Save changes". Per lesson stays the default, and nothing changes for students you don't switch.

Not sure what to charge? The "Tuition helper" works it out: lessons a year x price per lesson, divided by the months billed (for example 36 x $45 / 10 = $162.00 a month). Click "Use $162.00" to fill it in, or type your own amount.

Which months bill tuition: Settings › Tuition & auto-send › "Tuition months" (every month until you change it; tick Sep to Jun for a school year). For lessons in the other months, choose "Bill them per lesson" (at the student's price per lesson) or "Don't bill them".

How it bills: "Bill a month" on the Invoices page (or auto-send) gives each tuition student one invoice for the month, "November 2026 tuition", the same amount in a 4- or 5-week month. It lists the month's lesson dates for reference ("4 lessons this month: Mon, Nov 2 ...") and your note, so families can see how many lessons they get. A month with its tuition billed covers every lesson in it, so a makeup you add later isn't charged on top. You can still cancel or move a tuition student's lessons after the month is billed: the tuition stays the same, and when you cancel one, the lesson's page says "This family is owed a makeup" (with Settings › Makeup rules on, the family gets a makeup credit instead). In the family portal, families see their monthly tuition and any days the studio is closed.

Switching and changing the amount: a switch to or from tuition applies from the student's next month that isn't billed yet, so a month already billed (even partly) stays as it was. Invoices already sent never change: a new amount applies from the next invoice. If some of a month's lessons were already invoiced, the rest of that month is billed per lesson, and the Invoices page says why.

Starting partway through a month: under "If they start partway through this month", choose "Full tuition", "Per lesson for the lessons left" or "A custom amount". Leaving students get no tuition after the month of their last day, and in that month the lessons up to it are billed per lesson (see "When a student leaves: notice period and final invoice"). If that month's tuition is already billed, nothing more is billed for it, and its lessons after the last day are cancelled. Archived students and students with no parent email aren't billed. Late fees, Resend, Void and billing again work as on any invoice.